Zoom meetings everyday: hosting, security, sharing and recording
For people who host or join Zoom meetings at work: host, co-host and alternative host, passcodes and the Waiting Room, authentication profiles, the Security menu, screen-sharing and chat controls, local and cloud recording and the consent notice, breakout rooms, captions and AI summaries, Personal Meeting ID, and ending a meeting.
- Level
- Beginner
- Length
- About 40 minutes
- Contents
- 3 lessons · 1 video · final exam
- Status
- Published · updated 2 Oct 2026
- Zoom
Skills you'll practise
- Explain what the host, co-host and alternative host can do
- Use passcodes, the Waiting Room, authentication and the Security menu to control who joins
- Set screen sharing and chat to suit the meeting
- Choose local or cloud recording within the account's settings and handle the consent notice
- Choose between a Personal Meeting ID and a generated meeting ID, and end or leave a meeting correctly
Course outline
- 1.Zoom meetings everydayVideo · 1 min
- 2.Roles and getting the right people inLesson · 14 min
- 3.During the meeting: sharing, chat, recording and roomsLesson · 14 min
- 4.Ending, chat outside meetings and browser joiningLesson · 12 min
- 5.Zoom meetings everyday: hosting, security, sharing and recording: knowledge checkKnowledge check · 15 questions
- 6.Final exam9 questions · passing it completes the course, so people who already know the material can test out
Sources it draws on
The lessons and questions are written from these references, so learners can go back to the original.
- Zoom Support article KB0063329: Using the Waiting Room
- Zoom Support article KB0059359: Enabling the Waiting Room
- Zoom Support article KB0063160: Managing Zoom Meetings passcodes
- Zoom Support article KB0064033: Roles in a meeting
- Zoom Support article KB0066640: Enabling and adding a co-host
- Zoom Support article KB0067027: Assigning alternative hosts
- Zoom Support article KB0058641: Enabling screen sharing for participants
- Zoom Support article KB0063640: Enabling local recording (Record to computer files)
- Zoom Support article KB0062627: Enabling cloud recording
- Zoom Support article KB0068228: Recording consent disclaimer
- Zoom Support article KB0068402: Consenting to be recorded as a participant
- Zoom Support article KB0062540: Managing breakout rooms
- Zoom Support article KB0061231: Using in-meeting security options
- Zoom Support article KB0061263: Using authentication profiles for meetings and webinars
- Zoom Support article KB0064400: Controlling in-meeting chat
And 7 more.
See it with your own jobs and topics
Tell us about your team and we'll walk you through setup, from choosing jobs to your first skills check.