Google Workspace everyday: Drive, Docs, Gmail and Calendar
For people who work in Google Workspace every day: My Drive versus shared drives and who owns what, general access and roles when sharing, suggesting mode and action items in Docs, version history and the trash, Gmail labels, filters and reporting phishing, Calendar sharing and out of office, and 2-Step Verification.
- Level
- Beginner
- Length
- About 45 minutes
- Contents
- 3 lessons · 1 video · final exam
- Status
- Published · updated 2 Oct 2026
- Google Workspace
Skills you'll practise
- Explain who owns a file in My Drive and in a shared drive, and choose the right place for team files
- Share with the right general access setting and role (Viewer, Commenter, Editor)
- Collaborate with suggesting mode, comments and assigned action items, and restore earlier versions
- Organize Gmail with labels and filters and report phishing
- Share a calendar at the right level and set out of office
- Name the 2-Step Verification methods Google offers
Course outline
- 1.Google Workspace everydayVideo · 1 min
- 2.Drive: ownership, shared drives and sharingLesson · 15 min
- 3.Docs and Drive: collaborating and undoingLesson · 14 min
- 4.Gmail, Calendar and your accountLesson · 16 min
- 5.Google Workspace everyday: Drive, Docs, Gmail and Calendar: knowledge checkKnowledge check · 15 questions
- 6.Final exam11 questions · passing it completes the course, so people who already know the material can test out
Sources it draws on
The lessons and questions are written from these references, so learners can go back to the original.
- Google: Share files from Google Drive
- Google: Set general access sharing options for your organization (Admin Help)
- Google: Get started with shared drives (Learning Center)
- Google: Make someone else the owner of your file
- Google: Find what's changed in a file (version history in Docs, Sheets, Slides)
- Google: Manage versions of non-Google files in Drive
- Google: Delete and restore files in Google Drive
- Google: Create labels to organize Gmail
- Google: Create rules to filter your emails
- Google: Avoid and report phishing emails
- Google: Report spam in Gmail / Gmail warnings
- Google: Send messages and attachments confidentially (Gmail confidential mode)
- Google: Share your calendar with someone
- Google: Use Google Calendar to show when you're out of office
- Google: Turn on 2-Step Verification
And 2 more.
See it with your own jobs and topics
Tell us about your team and we'll walk you through setup, from choosing jobs to your first skills check.