Cloud files and email accounts: sharing, versions and recovery
Vendor-neutral habits for any office suite: keep work files where the team can reach them, share with the narrowest link that works, use version history and the trash before panicking, and protect the account that holds it all.
- Level
- Beginner
- Length
- About 40 minutes
- Contents
- 3 lessons · 1 video · final exam
- Status
- Published · updated 2 Oct 2026
Skills you'll practise
- Choose between a personal file space and a shared team space for a given file
- Pick the narrowest sharing link and permission level that does the job, and remove access when it's no longer needed
- Restore an earlier version or a deleted file before asking for a backup restore
- Recognize sign-in prompts and mailbox changes you didn't make, and report them
- Explain why an owner leaving the company can affect files they own
Course outline
- 1.Cloud files and email accountsVideo · 2 min
- 2.Where files live and who owns themLesson · 13 min
- 3.Sharing links and permissionsLesson · 14 min
- 4.Versions, trash and keeping the account safeLesson · 13 min
- 5.Cloud files and email accounts: sharing, versions and recovery: knowledge checkKnowledge check · 15 questions
- 6.Final exam8 questions · passing it completes the course, so people who already know the material can test out
Sources it draws on
The lessons and questions are written from these references, so learners can go back to the original.
- General workplace collaboration practice
See it with your own jobs and topics
Tell us about your team and we'll walk you through setup, from choosing jobs to your first skills check.