Right-to-work checks and new-hire records

Skills you'll practise

• Explain why employers verify work authorization and who in the organization owns the check
• Apply the timing rules for your location, using the US Form I-9 and UK right-to-work deadlines as examples
• Run the check the same way for every new hire, letting the employee choose from acceptable documents where the rules allow
• Calculate how long a record must be kept under a stated retention rule and store it securely
• Recognize when to stop and escalate: expiring permissions, documents that don't look genuine, or requests outside the process

Course outline

1. 1.Right-to-work checks and new-hire recordsVideo · 3 min
2. 2.Why the check exists and when it happensLesson · 15 min
3. 3.Running the check fairlyLesson · 17 min
4. 4.Records, retention and follow-upLesson · 18 min
5. 5.Right-to-work checks and new-hire records: knowledge checkKnowledge check · 16 questions
6. 6.Right-to-work checks and new-hire records: practical exerciseKnowledge check · 1 question
7. 7.Final exam8 questions · passing it completes the course, so people who already know the material can test out

Sources it draws on

The lessons and questions are written from these references, so learners can go back to the original.

• USCIS I-9 Central: Completing Section 1, Employee Information and Attestation (US example)
• USCIS I-9 Central: Completing Section 2, Employer Review and Attestation (US example)
• USCIS Handbook for Employers M-274, 10.0 Retaining Form I-9 (US example)
• US Department of Justice, Civil Rights Division: Immigrant and Employee Rights Section (unfair documentary practices)
• GOV.UK: Check a job applicant's right to work (UK example)
• GOV.UK: Discrimination: your rights (Equality Act 2010 protected characteristics; UK example)
• General HR practice: fair process, confidentiality and documentation. Your own policies and local law apply; involve HR or legal advisers