Employee records and privacy

Skills you'll practise

• Decide who should have access to each type of employee record, based on what their role needs
• Respond to requests for employee information from managers, employees and outside callers without oversharing
• Take the right first steps when personal data is sent or exposed by mistake
• Apply a retention schedule, including legal holds, and dispose of records securely

Course outline

1. 1.Employee records and privacyVideo · 2 min
2. 2.What's in an employee record, and who can see itLesson · 17 min
3. 3.Requests for information, and mistakesLesson · 17 min
4. 4.Keeping records secure, and only as long as neededLesson · 16 min
5. 5.Employee records and privacy: knowledge checkKnowledge check · 20 questions
6. 6.Employee records and privacy: practical exerciseKnowledge check · 1 question
7. 7."Just send me her file"Scenario
8. 8.Final exam8 questions · passing it completes the course, so people who already know the material can test out

Sources it draws on

The lessons and questions are written from these references, so learners can go back to the original.

• General personal-data handling principles (need-to-know access, accuracy, security, keeping data only as long as needed)
• General HR practice (fair process, confidentiality, documentation); check local employment and privacy law and your own policies